Get paid faster with an installed operator team.
We put a dedicated team inside your company to handle pay applications, waivers, and collections — on a weekly cadence, inside your existing systems.
Not software. Not a consultant. An installed operator team that runs the function until the money moves.
Submits every pay application on time. Tracks retainage, stored materials, and change orders.
Collects and logs all lien waivers. Tracks compliance deadlines. Prevents payment holds.
Works your AR aging every week. Structured follow-up on every invoice over 30 days.
Construction cashflow is broken by design.
Submitted late. Underbilled. Approved last.
Most contractors bill what they can remember, not what they're owed. Pay app errors and delays compound across every project.
Waivers missing. Payments held. Deadlines missed.
A single missing waiver can freeze a $200K draw. Compliance tracking done manually always falls behind the project schedule.
Invoices aging. No cadence. No escalation.
Outstanding receivables don't collect themselves. Without a structured follow-up process, 60-day invoices become 120-day write-offs.
Not software. Not a consultant. An installed operator team.
XOPON installs a dedicated operator team inside your construction company. Each operator owns a specific cashflow function — pay applications, waivers and compliance, or collections — and runs it on a defined weekly cadence.
The team works inside your existing systems. There is no software to implement and no internal training required. Operators are accountable to outcomes, not hours.
This is infrastructure, not a service. Once installed, it runs.
Why construction cashflow stays broken.
Construction companies are built around field execution. The back-office functions that protect cashflow — billing, compliance, collections — are consistently understaffed, underprioritized, and handled by people whose primary job is something else.
The result is a permanent cashflow drag. Not caused by bad work. Not caused by bad clients. Caused by operational gaps that compound across every billing cycle.
The operator team model exists to close those gaps permanently. Each operator owns one function. One accountability. One outcome. That structure is what makes it infrastructure rather than a service.
Three operators. Three functions. One installed team.
- — Prepares and submits all pay applications on schedule
- — Tracks stored materials, retainage, and change orders
- — Coordinates with project managers for backup documentation
- — Follows up with GCs on approval status
- — PM time spent on billing admin
- — Missed or late pay app submissions
- — Underbilling due to incomplete tracking
- — Collects and routes conditional and unconditional waivers
- — Tracks compliance deadlines across all active projects
- — Manages COI requests and insurance certificate distribution
- — Maintains waiver logs with audit trail
- — Admin time lost chasing waivers
- — Compliance gaps that delay payment
- — Disorganized certificate and waiver files
- — Monitors AR aging report weekly
- — Executes structured follow-up cadence on overdue invoices
- — Escalates to lien or legal path when required
- — Reports collections status weekly to ownership
- — Ownership time spent on uncomfortable collection calls
- — Invoices aging past 90 days without action
- — No formal escalation path for non-payment
How the install works.
Most installs are operational within five business days of intake.
Built for operator-grade trust.
Operators are vetted against active construction workflow standards — not general admin competency.
All operator activity is logged and reportable. Nothing runs blind.
Client data is handled under NDA. No project financials leave the engagement.
Response SLA: 4 business hours for all active client escalations.
Every engagement begins with a scoped intake — no operator is activated without a defined workflow map.
Transparent pricing. No retainers disguised as project fees.
Ready to install your operator team?
Submit the request form. We will review your company profile and respond within one business day.
Request Your Operator TeamNo commitment required. Intake is free.